Location: PRCS NHQ, Islamabad
Contract Period 01.09.2025 to 31.12.2025.
Department Finance & Accounts
Reporting to: HOD-Finance

Organization Vision

Saving lives, uniting people and changing minds for healthy, safe and resilient communities.

Organization Mission 

The leading humanitarian organization of Pakistan, committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

Specific Duties, Responsibilities, and Accountabilities

• To follow and implement the Pakistan Red Crescent Society (PRCS) and donors Financial and accounting rules and procedures while preparing expenditure reports.

• Checking the quality of vouchers and deciding whether vouchers are fit for entry into the booking system according to PRCS Financial Procedures and Donor requirements.

• Responsible to maintain the bank account designated by PRCS for the PRCS funded projects by preparing bank payment, bank receipt and all related adjustments.

• Responsible for monthly Bank reconciliation, bank account duly matching with funds reconciliation (10th of every month).

• Responsible for ensuring financial reporting to PRCS on agreed formats on monthly basis and as per agreed deadlines.

• Responsible to disseminate and ensure compliance of donor formats, checklist, deadlines and budgetary detail as per MOU

• Ensure all documents are translated into English.

• Identify missing supporting documents, highlight, and follow up on those not in line with financial guidelines for the monthly closings, and inform the PRCS Finance Manager, PRCS Program Managers, PRCS Coordinator Finance & Administration, and PRCS Program Managers regarding any irregularities.

• To ensure the correct tax deduction and deposits (on supplies, Services, salaries, and lease agreements). To ensure that tax challans are attached to the concerned invoices.

• To ensure the attachments of employment contracts of staff with January pay slips and December pay slips.

• To ensure attachment of the notifications to salary slips for any increase in salaries.

• Responsible to assist Program Managers in budget preparation and consolidation as per donor requirement.

• Responsible for assisting Program Managers in preparing, consolidation and subsequent submission of program wise Funds Request to PRCS and regular follow up on it.

• Responsible for ensuring transfer of funds to branches once received from the PRCS.

• Ensure contractual compliance as part of the voucher verification, this involves checking the existing contracts, Payment schedules, and whether Taxation terms are respected.

• Responsible for managing and filing records of related programs and projects. Maintain a proper filing system in accordance with filing best practices, donor document retention policies, and PRCS guidelines.

• General office correspondence with donors on daily basis.

• Updates sharing meeting with PRCS Finance and Program on weekly basis

•  Develop and maintain a filing and archiving system (both physical and digital) for financial records, ensuring easy retrieval and compliance with audit requirements.

• Support internal and external audit processes by preparing schedules, providing documentation, and addressing audit queries in a timely manner.

• Conduct periodic spot checks on branches and field offices to ensure compliance with PRCS and donor financial procedures.

• Monitor advances given to staff and third parties, ensuring timely settlement and accurate recording.

• Assist in capacity building of field staff and branch finance focal persons on financial compliance, reporting, and documentation standards.

• Support in financial risk identification and propose mitigation measures (e.g., exchange rate risks, liquidity risks).

• Ensure fixed assets and inventory records are regularly updated and reconciled with the finance system.

• Contribute to continuous improvement of financial systems, tools, and reporting templates to enhance efficiency and accuracy.

• Liaise with procurement and logistics units to ensure proper linkage between financial records and procurement documentation.

• Maintain confidentiality and ensure ethical handling of all financial information.

• Ensure monthly and Annual reconciliation of the Donor funds with Branches 

• Ensure monthly and Annual reconciliation of the Donor funds with Monthly financial report.

Education

• Masters Degree or equivalent in finance or accounting

Experience

• At least 3 years of professional experience in related field (good accounting experience)

Skills / Knowledge

• Strong interpersonal skills, communication skills, and ability to work in a team.

• Openness to change and ability to receive/integrate feedback.

• Ability to work under pressure and stressful situations.

• knowledge of Accounting Concepts, Financial Management, Financial System and advance use of MS office.

• Experience of working for the RC/RC Movement is a strong asset.

• Travelling: As and when required