An international non-governmental organization (INGO) is currently seeking a motivated and detail-oriented individual for the position of Junior HR/Admin Officer at its Islamabad office.

General mission

Reporting to the Regional/ Standalone MEAL Manager, the MIS & Database Officer ensures the implementation and exploitation of data collection and operational information management systems to support project and programme steering by providing access to up-to-date, reliable and relevant data. He or she will directly lead Information Management (IM) systems in close collaboration with field teams in his or her geographical area.

Objective 1 : Strategy and steering

• Helps to define the MEAL action plan (Information Management (IM) section), implements this action plan and monitors it.
• Participates in strengthening the IM skills of partners

Objective 2 : Standards and Expertise

Responsibility 1 : Defines the information management and database systems

• Implements, exploits and develops the information management system
  • Mobile data collection
  • Databases
  • Visualisation tools /dashboards
  • Geographic Information Systems, Mapping
  • Indicator production
  • Archiving of data sets
  • Ensures the coherency and integration of these systems

Responsibility 2: Ensures the quality of data and compliance with HI standards

• Trains the teams in charge of data collection and processing (HI and partners);
• Implements procedures for quality control and the definition of information flows;
• Ensures the rollout of internal data management standards;
• Contributes to data transfer exercises between HQ and the field.
• Centralises information and compiles the updated version of the database;
• Sets up and runs a regular series of tests to check the quality of the data and identify potential errors;
• Takes appropriate action to correct or neutralise identified errors;
• Develops mechanisms to automate quality testing as much as possible;
• Performs regular or on-demand data extractions;
• Contributes to the programme’s emergency preparedness actions and, in an emergency, adapts his or her working methods to contribute to an effective humanitarian approach by HI. Puts simple calculations in place on the database to perform first level analyses or prepares more complex analyses.
  • During the course of the project, makes regular backups and archives the intermediate versions of the databases; At the end of the project, prepares and archives the final version of the databases and deletes the intermediary versions in the different storage spaces.
    • In conjunction with the project teams and the MEAL teams, proposes measures to improve data quality. Monitors and alerts if errors occur during a data collection exercise so that corrective action can be taken and future errors limited.

Objective 3 :Operational implementation

Responsibility 1: Supports operational teams with data analysis and use

• Produces visualisations and analyses of statistics in accordance with needs at project and programme level;
• Helps operational teams to interpret their data and use it for decision-making purposes;