Job Description

Title: Office Helper
Reporting to: Finance and Administration Officer
Duty Station: Karachi
Unit: Operations
Section: Administration

Summary of Key Functions

The Office Helper will be responsible for providing general support to the office, ensuring cleanliness, assisting with office maintenance, and helping with basic administrative tasks. This role is essential for the smooth functioning of the office and provides logistical support to staff and visitors.

Roles and Responsibilities

Office Maintenance

Keep the office clean and tidy, including workstations, meeting rooms, and common areas.

Ensure the kitchen area is clean, stocked with tea, coffee, and other supplies, and manage waste disposal.

Regularly clean floors, desks, and other office surfaces.

Logistical Support

Serve refreshments, such as tea, coffee, or water, to staff and visitors.

Assist with setting up meeting rooms, ensuring materials and equipment are available as needed.

Help with photocopying, filing, and other basic office tasks.

Assist with maintaining office supplies and notify the relevant person when items need replenishing.

Errands and Miscellaneous Tasks

Run errands such as delivering documents or picking up office supplies.

Assist with delivering mail, documents, or packages to internal departments or external stakeholders.

General Assistance

Provide support in organising meetings, events, or other office activities.

Assist with the setup and takedown of office events or conferences.

Perform other duties as directed by supervisors to support office operations.

Qualifications and Skills

Education:

      Minimum of a high school diploma or equivalent.

Experience:

Previous experience in a similar role (preferred but not essential).

Skills:

Basic communication skills.

Ability to follow instructions and complete tasks efficiently.

Good organisational and time management skills.

Key Attributes

Reliability: Ability to consistently perform tasks with attention to detail.

Team player: Able to work well with other staff members and contribute to a positive office environment.

Proactive: Willingness to take initiative and help with tasks as needed.