A leading development organization is looking for a dynamic individual to perform the role of Admin and Logistic Officer as a point of contact for all employees at PMU - Quetta for administrative support in the provision of supplies and managing their admin and logistic related queries. This position reports to the Manager - Administration at Head Office.

Moreover, he/she will be responsible for the given tasks below:

• Handling agreements with Venders and office buildings lease agreements.
• Coordinates with vendors for general repair and maintenance of assets, through contract management.
• Liaisoning with different Govt. Departments for office / building related issues etc.
• Ensures availability of stationery, kitchen and other related items
• Ensures asset verification and stock taking through GRN in ERP System. Update and maintain inventory database / invoices in ERP.
• Keeps and updates the entries of inventories and fixed assets Assists in the relevant ERP module.
• Maintains the inventory stock registers.
• Carries out bi-annual physical verification / inspection of entire available assets / inventories. Reports to the management if any variance is detected.
• Ensure proper disposal of depreciated fixed assets, as per laid down procedures.
• Handles petty cash for Head Office and regional offices.
• Manages petty purchase of supplies and stationery.
• Supervises handling of mail and dispatches.
• Assigns duties of Office boys for provision of tea/coffee/water
• Manages janitorial services and ensure proper functioning and cleanliness of office facility.
• Maintains a safe and clean reception area by complying with procedures, rules, and regulations.
• Supervises records keeping of all incoming and outgoing mails/letters/fax in the Registration log.
  • Assist in environmental compliance.
  • Liaisons with Travel agencies / Hotels / vendors for travel related matters
  • Arrange tickets, rooms, meeting halls, rental vehicles when required during travel.
  • Keeps and updates travel desk ERP module.
  • Ensures the availability of electronic equipment i.e., laptop, multimedia, electric extension, split units, heaters required for the meeting.
    • Handles logistic arrangements of participant’s/resource persons.
    • Handling fleet Management, assign drivers duties and keeping record of driver filed visits
    • Ensure vehicles cleaning, repairs and maintenance 
    • Organizes parking area facility
    • Prepares monthly/ quarterly/bi-annually Admin progress reports 

The knowledge and experience required for this role is 16 years of education in Business Administration, or equivalent from an institution a HEC recognized institute referred to in the world higher education database (http:/www.whed.net/home.php). Also  requires at least three (03) years of relevant experience in Admin and logistics management preferably in development sector organization(s).  

The skills required to perform this role are :

• Teamwork
• Multitasking
• Interpersonal
• Communication
• Facilitation
• Proficiency in MS Office  

 We are an equal opportunity employer and encourage women, PWDs and people from minority groups to apply for this role.