Posted date | 19th October, 2024 | Last date to apply | 3rd November, 2024 |
Country | Pakistan | Locations | Quetta |
Category | Administration | ||
Type | Contractual | ||
Experience | 3 years |
A leading development organization is looking for a dynamic individual to perform the role of Admin and Logistic Officer as a point of contact for all employees at PMU - Quetta for administrative support in the provision of supplies and managing their admin and logistic related queries. This position reports to the Manager - Administration at Head Office.
Moreover, he/she will be responsible for the given tasks below:
- Handling agreements with Venders and office buildings lease agreements.
- Coordinates with vendors for general repair and maintenance of assets, through contract management.
- Liaisoning with different Govt. Departments for office / building related issues etc.
- Ensures availability of stationery, kitchen and other related items
- Ensures asset verification and stock taking through GRN in ERP System. Update and maintain inventory database / invoices in ERP.
- Keeps and updates the entries of inventories and fixed assets Assists in the relevant ERP module.
- Maintains the inventory stock registers.
- Carries out bi-annual physical verification / inspection of entire available assets / inventories. Reports to the management if any variance is detected.
- Ensure proper disposal of depreciated fixed assets, as per laid down procedures.
- Handles petty cash for Head Office and regional offices.
- Manages petty purchase of supplies and stationery.
- Supervises handling of mail and dispatches.
- Assigns duties of Office boys for provision of tea/coffee/water
- Manages janitorial services and ensure proper functioning and cleanliness of office facility.
- Maintains a safe and clean reception area by complying with procedures, rules, and regulations.
- Supervises records keeping of all incoming and outgoing mails/letters/fax in the Registration log.
- Assist in environmental compliance.
- Liaisons with Travel agencies / Hotels / vendors for travel related matters
- Arrange tickets, rooms, meeting halls, rental vehicles when required during travel.
- Keeps and updates travel desk ERP module.
- Ensures the availability of electronic equipment i.e., laptop, multimedia, electric extension, split units, heaters required for the meeting.
- Handles logistic arrangements of participant’s/resource persons.
- Handling fleet Management, assign drivers duties and keeping record of driver filed visits
- Ensure vehicles cleaning, repairs and maintenance
- Organizes parking area facility
- Prepares monthly/ quarterly/bi-annually Admin progress reports
The knowledge and experience required for this role is 16 years of education in Business Administration, or equivalent from an institution a HEC recognized institute referred to in the world higher education database (http:/www.whed.net/home.php). Also requires at least three (03) years of relevant experience in Admin and logistics management preferably in development sector organization(s).
The skills required to perform this role are :
- Teamwork
- Multitasking
- Interpersonal
- Communication
- Facilitation
- Proficiency in MS Office
We are an equal opportunity employer and encourage women, PWDs and people from minority groups to apply for this role.
Requirements
- Requires you to upload profile photo.
- Requires you to add current salary information.
- Requires you to add cover letter.
- Requires a minimum of 3 years of experience
- Resume attachment is required.