Important Note: This position will be filled on a rolling basis; therefore, early applications are encouraged.

SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities & marginalized groups since 2010 by providing them humanitarian assistance during emergencies and also support them through the implementing of sustainable development programs in the areas of Child Protection & child Wellbeing, WASH, Food Security & Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including; Sindh, Punjab, Baluchistan, KPK, and has a presence in 33 most vulnerable districts. In light of increasing challenges ‘such as’ inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources like; water, food, and livelihood opportunities, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

As part of the implementation of the Child Safeguarding Policy (CSP), specify here the level of risk associated with child safeguarding (0, 1 or 2) depending on whether or not the position involves contact with children (in particular access to children and/or personal data) and, if so, specify the type of interaction. 

Reminder:

- Level 0: no contact with children

- Level 1: access to children and/or personal data about children

- Level 2: access to children and/or personal data about children and other risk factors such as frequent direct contact with children, contact in isolated locations/without direct supervision, contact with particularly vulnerable children (disability, children without parental protection, etc.).

Data Management:

• Collect, compile, and manage data from Field Monitoring Assistants on a daily basis.
• Ensure data accuracy, consistency, and integrity by conducting regular data validation and cleaning processes.
• Maintain a secure and organized database for all program-related data.

Reporting and Analysis:

• Generate detailed and accurate reports on program performance, including attendance, meal distribution, and other key indicators.
• Analyze data to identify trends, gaps, and areas for improvement.
• Prepare and submit regular reports to the M&E Officer and other relevant stakeholders.

Data Entry:

• Enter data collected by Field Monitoring Assistants into the database promptly and accurately.
• Ensure all data entry activities adhere to established protocols and guidelines.

Monitoring and Evaluation Support:

• Assist the M&E Officer in designing and implementing monitoring and evaluation frameworks and tools.
• Provide support in conducting surveys, assessments, and evaluations as needed.
• Collaborate with Field Monitoring Assistants to ensure timely and accurate data collection.

System Development and Maintenance:

• Develop and maintain the Management Information System (MIS) to ensure it meets the program's data management needs.
• Troubleshoot and resolve any issues related to the MIS.
• Continuously improve and update the MIS to enhance data management capabilities.

Training and Capacity Building:

• Train Field Monitoring Assistants and other program staff on data collection, entry, and management processes.
• Develop user-friendly manuals and guidelines for the MIS.
• Provide ongoing technical support and capacity building to ensure effective use of the MIS.

Quality Assurance:

• Conduct regular audits of the data management processes to ensure compliance with organizational standards and donor requirements.
• Implement quality control measures to maintain high standards of data accuracy and reliability.

Documentation:

• Document all data management processes, methodologies, and procedures.
• Maintain an archive of all program-related reports, data, and documentation.

Communication and Coordination:

• Liaise with the M&E Officer, Program Manager, and other stakeholders to ensure alignment of data management activities with program objectives.
• Participate in regular team meetings to provide updates on data management and reporting activities.
• Communicate any issues or challenges related to data management to the relevant supervisors.

Education:

• Bachelor’s degree in Information Management, Computer Science, Statistics, Public Health, or a related field. A Master’s degree is preferred.

Experience:

• Minimum of 3 years of experience in data management, MIS, or a related role, preferably within an NGO or humanitarian context.
• Experience working with educational or school-based programs is an advantage.
• Proven experience in data analysis, report writing, and database management.

Languages:

• Fluency in English, Urdu and Sindhi, both written and spoken.
• Proficiency in local languages (e.g., Urdu and Sindhi) is highly desirable.

Knowledge and Skills:

• Strong understanding of data management principles and practices.
• Proficiency in using database management systems and software (e.g., MS Access, SQL, Excel).
• Excellent analytical and problem-solving skills.
• Strong organizational and time management skills.
• Ability to present data in a clear and concise manner.
• Proficiency in using MS Office Suite (Word, Excel, PowerPoint) and other relevant software.

• Attention to Detail: High level of accuracy and attention to detail in data management and reporting.
• Analytical Skills: Ability to analyze data and information to create comprehensive and accurate reports.
• Communication: Strong verbal and written communication skills, with the ability to engage and coordinate with various stakeholders.
• Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.
• Problem Solving: Effective problem-solving skills with a proactive approach to addressing issues.
• Adaptability: Ability to work under pressure and adapt to changing circumstances in a dynamic work environment.
• Cultural Sensitivity: Demonstrated ability to work in a culturally diverse setting and with marginalized communities.
• Teamwork: Ability to work effectively as part of a team and collaborate with colleagues.
• Accountability

Position based in:  Karachi