Important Note: This position will be filled on a rolling basis; therefore, early applications are encouraged.

SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities & marginalized groups since 2010 by providing them humanitarian assistance during emergencies and also support them through the implementing of sustainable development programs in the areas of Child Protection & child Wellbeing, WASH, Food Security & Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including; Sindh, Punjab, Baluchistan, KPK, and has a presence in 33 most vulnerable districts. In light of increasing challenges ‘such as’ inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources like; water, food, and livelihood opportunities, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

As part of the implementation of the Child Safeguarding Policy (CSP), specify here the level of risk associated with child safeguarding (0, 1 or 2) depending on whether or not the position involves contact with children (in particular access to children and/or personal data) and, if so, specify the type of interaction. 

Reminder:

- Level 0: no contact with children

- Level 1: access to children and/or personal data about children

- Level 2: access to children and/or personal data about children and other risk factors such as frequent direct contact with children, contact in isolated locations/without direct supervision, contact with particularly vulnerable children (disability, children without parental protection, etc.).

Objective 1: Update & Record HR Data & Files Activities:

-        With the guidance of Base HR, maintain up-to date and accurate computer and hardcopy personnel files, prepare job announcements/job descriptions, file documents in personnel files, Support Base HR Officer to conduct interviews, recruit staff, and facilitate new employee orientations and trainings.

-        Collect appropriate documents from new hires: CV, signed contract, signed job description, contact information, code of conduct and conflict of interest statement etc.

-        Facilitate job contracts under supervision of Base HR Officer.

-        To liaise with logistics department in ensuring that all staff have the Identity Cards.

-        Assist filling and maintaining HR Files & database.s

-        Assist in updating and maintaining employee benefits, employment status, and similar records in staff files

-        Assist in maintaining records related to grievances, performance reviews, and disciplinary actions

-        Assist in performing file audits to ensure that all required employee documentation is collected and maintained

-        Assist Base HR Offcer in performing payroll and benefits audits

-        Complet exit clearance paperwork and assist with exit interviews

-        Keep record of EOBI, health insurance and life insurance

-        File originals of all documents listed above and ensure all files are constantly updated

-        Ensure confidentiality of sensitive files.

Objective 2: Recruitment Activities:

-        Assist Base HR Officer in Projects ongoing and new recruitment.

-        Post job ads and organizing resumes and job applications.

-        Schedule job interviews and assisting in interview process

-        Responsible for maintaining recruitment and selection notes and administrative records for each post

-        Assist with collection of candidates background information and reference checks

-        Prepare new employee files according to the instructions of the Base HR Officer

-        Assist Base HR Officer with orientation of the  new employees to the organization

-        Ensure the regular updating of their records based on personnel movements (end of probationary period, promotion, termination, resignation) ensure contracts comply with HR manual

-        Keep personnel files of all staff upto date (Contains all joining documents i.e. Offer Letter, EIF, Initial Contract, Educational documents, Experience letters etc)

Objective 3: Payroll Management Activities:

-        Assist Base HR Officer in Payroll and Benefits Administration

-        Ensure the Salary charging is correctly done

-        Collect & update leave data of all staff and timely share with line Manager

-        Collect and check staff overtime of all staff and share with line Manager

-        Process staff Perdiems timely and keep record of Perdiem data.

-        Preparing monthly pay slips for staff

-        Make the administrative follow-up of staff sick leave, annual leaves and other and ensure all documentation is completed timely and according to the procedures.

Objective 4: Compensation & Benefits Activities:

-        Maintain all staff medical insurance and timely ensure new hires have medical coverage from day one

-        Ensure Current and new staff is enlisted into life insurance

-        Ensure all staff is listed with EOBI and to process the claim of any staff that reaches the age of benefit eligibility as per policy

-        Ensure to keep staff Leave benefits and provide data as and when required

-        Assists in design and implement of the Performance Evaluation System.

-        Coordinate with base HR to process the final settlements for the leaving staff as per policy

-        Process staff compensation for their working on public holidays i.e. Overtime of the same day is to be added in payroll

-        Ensure to process all health claims of staff i.e. OPD claims & IPD Claims and to follow up with Insurance company/Country office/Base Office for their reimbursement on time.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.

-        Knowledge of Record keeping                                                                                              

-        Ability to organise work schedule on regular basis and flexibility; discrete and respectful to confidentiality                                                                                                                                               

-        Good Team player and motivated to work in remote and uncertain environment respecting standard operating procedures as devised and instructed.

-        Bachelor’s degree or Bachelor degree in human resource or any related subject.               

-        Minimum of 3  years related work experience with I/NGO.                                                                       

-        Bachelors Degree in HR or equivalent.  

-        Organizational and writing skills.

-        Strong command of the English language and fluency in spoken Urdu.

The incumbent must have proficient knowledge in the following areas:

-        Human resources management in general

-        Preparation of job descriptions

-        Market survey related to staff salaries and benefits

-        Interview techniques

-        Performance review methods and techniques

-        Staff training, development and recognition

-        An understanding of relevant legislation, policies and procedures

Position based in: Karachi, Pakistan